ITR:File It, Don’t Fear It!

Ali On Content / 07 Jun 2010

Chanchal Srivastava, working as a marketing executive with an MNC, was recently jolted out of his chair when he was delivered a paper that came from the Personnel Department of his company. No, it was not a ‘pink slip’ but at the same time it was not any less painful. This paper is what we know by the name ‘Form 16’ that all employers issue to their employees for the tax deducted during the year. However, the real reason for the shock experienced by Srivastava was something different. As per his investments and expenses made during 2009-10, a greater amount of TDS had been deducted by his employer than what he had to pay in accordance with the Income Tax Act. When he Cdiscussed the matter with the officials concerned, he was told that nothing could be done at their end. The only option, they pointed out, was to claim a refund from the IT Department. Baffled, Srivastava hurriedly con-tacted his chartered accountant who immediately put his anxiety at rest by stating that the refund would be processed by the IT Department on its own once the income tax return (ITR) had been filed. But obviously, Srivastava took a deep breath of relief. Quite similar to this case, brick kiln owner Ajay Sehta has been quite perturbed about collecting his TDS certificates for the tax deducted on the payment made to him. “I have to collect Form 16A for each and every sale so that I can show it in my final return. This indeed is a very cumbersome process,” he says.

These are not one-off cases and every year many people face this problem, especially in the month of April or May and find themselves in a unique kind of fix as to what should be done about it. On the other hand, we believe that this is not at all a problem and if everybody makes it a habit to file an ITR every year and prepare or preserve his/her documents properly all through the year, there won’t be any compli-cations at all. Also, it might actually yield other valuable advantages to the assessee. The Income Tax Department, working under the Ministry of Finance, is always treated in India as being nothing short of a demon. This misconception gives rise to other ‘myths’ about income tax and the common man usually starts shiver-ing on just hearing the name of it. However, this department is one of the most transparent and well-organised institu-tions of the country and rather than fearing it we must take advantage of its professional and fruitful conduct. The ITR, for instance, is a document which can make our life hassle-free on many counts and the filing of it is as easy as doing a net banking transaction or depositing a cheque in the bank. But we should make it a point to file it well before the last date so that we can escape the last minute rush. 


THE DOCUMENTATION
We have to keep in mind that the ITR is prepared on the basis of the financial activities indulged in by a person dur-ing the year and that includes his/her income, expenditure and investment. So before calculating his or her GTI (gross total income) and tax payable, every person has to gather all the necessary documents for the preparation of a return.
These include: 
• Form No 16: This is a document that is to be received  by the employee. It will help to know the person’s income from salary and tax deducted by the employer. 
• Form No 16A: This is mostly important in the case of businessmen and is to be received from all parties who have made payment and deducted tax (TDS) on it dur-ing the year. These parties include banks and companies (with whom the person has kept fixed deposits), parties to whom the person has given a loan, tenant of person’s property, etc. 
• Finalised yearly accounts of business or profession, i.e. balance sheet, trading and profit & loss account, related annexure and audit report where audit is required.[PAGE BREAK] 
• Summary of all bank accounts operated during the year. This will give an idea about all the income earned during the year and investments and expenditure incurred. 
• Details of property owned during the year. If any person has bought some property during the year, he/she will need details of rent received and receipts of municipal tax paid during the year. In addition to this, if he/she has taken this property through a loan, the necessary loan details are also required. 
• Details of investments made during the year for deduction u/s 80C. 
• Certificate regarding the housing loan interest paid from the banker for the year. 
• Proof of mediclaim policy, interest on education loan paid, certificate of handicap, rent agreement/rent receipt, etc. for various deductions available.



FILING OF RETURN
After the calculation of GTI and the tax payable, the assessee has to pay the tax in any bank (physically) or online (electronically) with the help of a challan and on the basis of this information he/she will have to prepare the income tax return. “It is quite easy and the simplest part is that no docu-ment is needed to be filed along with the return. Thus, every document, on the basis of which the return is made, will be kept for future reference and for queries if any received by the IT Department,” informs chartered accountant Sujeet Singh. Under electronic filing, the assessee has to generate tax return in a valid XML format (through the Income Tax Department website or other online tax preparation sites) and file his/her return through the following steps:



Go the website www.incometaxindia.gov.in. and log in using a user ID and password. 
• Select the respective ITR form. 
• Upload the XML file generated. 
• After this upload, an acknowledgement will be generated. 
• If the file is uploaded with a digital signature, then the process of filing return is completed. 
Elaborating about this process, chartered accountant Shivkant Vaish says, “If the file is uploaded without a digital signature, the assessee will have to print form ITR-V and submit the same to the designated Bangalore office of the Income Tax Department by normal post. The process of filing the return will be completed only when this is done. An acknowledgement will be sent on the email ID provided to the Income Tax Department.” When filed physically, the assessee will have to prepare his/her return through an ITR form along with an acknowledgment form and file it with the Income Tax Office to which the person has been assigned. The receipt can be obtained on the spot.



ERRORS AND OMISSIONS
Though the preparation of an income tax return is quite easy, especially for salary class assesses, yet there are always some typical errors committed by those who file this on their own. “First and foremost, the blunder that every salaried employee commits is the assumption that since tax has already been deducted from the salary, there is no need to file an income tax return. This is not at all true and also illegal. We all have to understand that though there is no tax liability, yet, an employee has to compulsorily file his/her return. Form 16 is not at all an alternative to an ITR,” cautions income tax consultant Tulika Raj.[PAGE BREAK]


Another mistake usually committed by most people is that they don’t include the interest earned on the sav-ings bank account into their income. This is incorrect. Also, another fault in tax calculation is related to life insurance. Tax benefit on life insurance is only available in the year in which the premium is paid and not on the pay-able premium. So if any person forgets to pay premium in one year and pays it during the next year, he/she would get the benefit of the premium in the year in which it is paid. As regards deduction u/s 80C for children’s school or col-lege fee, only the tuition fee is allowable as a deduction. Another technical error that usually happens during tax computation is about the treatment of interest accrued on the previous year’s NSC. “We have to be very careful that interest on the previous year’s NSCs is added to other source income and then only does it qualify for deduction u/s 80C,” Raj points out.

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